A budget check on every purchase order in SAP S/4HANA. When a PO would push a budget too far, the budget owner and controller know within minutes, while there is still time to act.
Every screen below is from the working product, with demo data.
Budget Pulse picks up each new or changed purchase order in S/4HANA. It adds the PO to what the cost center has already spent and already ordered, then compares the total to the budget.
The controller sees every check in one feed: passed, warned, or over budget, with an audit log of who was told and when.
You find overspend when the PO is created, not at month-end close.
Budget owners get a Teams card and an Outlook email with the PO number, supplier, amount, how much of the budget is used before and after, and what is left.
Small orders can be ignored, and you choose who is told at each level.
The person who owns the budget hears first, without logging into SAP.
Set a warning level and an alert level, for example warn at 80% and alert at 100%. Add different levels for cost centers that need them. Budgets come from your S/4HANA plan or from an Excel upload, and you see exactly what changes before you save.
If your team knows SAP Budget Availability Control, the ideas are the same.
No SAP configuration project and no consultants needed to change a rule.
An optional AI note says why a PO was flagged in one sentence, and can explain why a budget is off plan. It appears in the app, in Teams and in Outlook.
AI is off until you turn it on. Only totals are sent, supplier names are masked, and usage has hard limits.
Works with leading AI providers like Claude and ChatGPT, with support for your company's own approved AI account coming soon.
Owners understand the alert in seconds, so they actually act on it.
Budget Pulse runs side by side on SAP BTP. It reads from S/4HANA through SAP's released APIs and never writes back, so nothing in your core changes and SAP upgrades stay routine.
Nothing to transport and nothing to retest at upgrade time.
It shows and explains numbers. It can't post, change or block anything.
Purchase orders, budgets, actuals, cost centers and suppliers through SAP's released APIs.
Every check and alert is logged with a reference id, and a health check shows each connection's status.
No. Budget Pulse is warn-only. Blocking can be added later through SAP's standard extension points if you want it.
From the plan you already keep in S/4HANA, or from an Excel upload. You can switch at any time.
Budget Pulse checks for new and changed POs every few minutes, or instantly if your S/4HANA sends business events.
Yes, as a free 90-day pilot for a small number of S/4HANA companies. We do the setup with you.
Pilots are free, warn-only and read-only, and start in your test system. We do the setup. At the end you get your real numbers: POs flagged, money involved, and what owners did about it.
Book a 20-minute call